Everything you need to know to use it well, in one place.
fspool is your company's file space: the same files, synced across the browser, Mac and Windows. Sign in with email and password.
You can start working straight from the browser, nothing to install. The desktop app (optional) adds Finder and File Explorer integration — details further down.
Files live inside spaces: your personal one and the ones shared with the team. Every user has a role — Owner, Admin or Member — and, per space, a permission: edit or read-only.
The more sensitive folders can have their own permissions, separate from the rest of the space: only the people added to them can see them, admins always can.
The sync engine is built into the operating system, not a separate virtual disk: the full file structure shows up right away, content downloads only when you actually need it. The web app and the desktop clients check for changes every few seconds — if a colleague moves or edits a file, you see it update on its own.
The space you use is the real one. Fspool stores files in content-addressed chunks: if the same content appears more than once — the same attachment passed around, several copies of a document — the chunk is kept only once. Your space count reflects actual usage, with no duplicate copies weighing on your quota.
Content in folders with optional encryption is the exception: every chunk is unique and is not deduplicated. Keys are managed by the server; this is not zero-knowledge encryption.
Learn more →If you prefer, files can live in your Azure account or on S3-compatible storage; a NAS needs an S3 endpoint such as MinIO. Fspool keeps working the same way. You can move existing files there and bring them back; availability, redundancy and backups remain your responsibility.
Learn more →Got files on another service? Import them into Fspool with a one-time copy: the originals stay intact where they are. The imported files then become syncable, searchable inside their content and versioned like everything else.
Learn more →The desktop app lives in the menu bar (Mac) or the system tray (Windows) and integrates into Finder or File Explorer: no proprietary virtual disk, your synced files are just there, like any other folder. Right-click a file for Share, Show on the web or Go back in time — native context menus, native sync badges, native notifications.
Selective sync lets you choose which folders stay on disk: excluded ones disappear from Finder/Explorer but stay intact on the server, ready to reappear when you turn them back on. From the menu bar you can also search — by name and content, OCR included — in a dedicated window.
A sharing link can carry a password and an expiry date. On password-protected folder links you can enable a review: the guest approves, rejects or comments on each file without an account, then finishes the round and notifies you. Use a separate link for each reviewer. Drop-only links let recipients upload without seeing the rest of the folder.
Every file has its own conversation: open the comments panel from the list (the '…' menu → Comments) or from the detail view (the speech-bubble button), write, reply in a thread, use emoji in your text and mention a colleague with @ — autocomplete suggests the space's members, and whoever is mentioned gets an email. You can only delete your own comments.
Whoever is part of the conversation, and whoever is mentioned, gets an email notification (turn it off from the 'Comments' toggle in Account → Notifications). It's available to every tenant, not tied to a plan — and it's on files, not folders.
Every save creates a version: nothing you overwrite is ever really gone. The time machine — a side panel, not a separate window — lets you browse a folder or a whole space exactly as it was at a past moment, and bring it back in one move.
Deleted files sit in the trash before they're gone for good. The admin, under Administration → Settings, decides whether and after how many days it empties itself (or never), and gets an email warning when the trash gets close to the space's quota.
Search also looks inside your documents — PDFs, Office files, text — in both Italian and English. Scans and photos are read with OCR, so even a photographed contract is searchable by its words.
Fspool combines names, document content and meaning to bring related results to the surface, even when the exact words are different.
Whoever administers the space manages users and roles, and has an activity log of who did what in the administration — roles changed, users activated or deactivated, spaces created or renamed, API tokens, plan changes. It doesn't log changes to individual files — that's what versions and the time machine are for.
On plans that include it, the admin can turn on two-step email verification: after the password, a one-time code arrives by email before you get in.
Checkout asks for the plan, the billing cycle (monthly or yearly) and your invoicing details: company name, address, VAT number and — if you need an Italian electronic invoice — an SDI code or PEC address. Payment is by card.
After purchase you get a confirmation email and can sign in right away. Changing plans later isn't self-service yet: write to us and we move you over without any downtime.
From the admin console you create machine tokens — read-only or read-write, scoped to one space or all of them, optionally restricted to an IP allowlist. The secret is shown once; the console shows last use and lets you revoke it immediately.
For command-line use there's fspool pull: a one-way mirror of your pool to disk, atomic, with deletions via tombstones.
Malware scanning within the configured limit, managed Azure storage with zone redundancy, and HTTPS in transit. The full picture is on the dedicated page.
Learn more →Check the FAQ, or write to us directly.